MINUTES OF THE MEETING OF ABENBURY COMMUNITY COUNCIL HELD ON 9th MAY 2016 AT PENTRE GWYN COMMUNITY CENTRE

 

PRESENT: Councillor R Squire (in the Chair), Councillors TAG Williams, R G Lowden, I Squire, P Done and S Clutton.

APOLOGIES: Councillors A Reeves and R Jones.

 

ALSO PRESENT: Clerk – W S Nott, Michael Morris (Wrexham CBC)

and PCSO Phil Peters.

 

 

1 ELECTION OF CHAIR

 

RESOLVED – That Councillor Ray Squire be appointed Chair for the ensuing municipal year.

 

2 DECLARATION OF OFFICE

 

Councillor Squire then read and signed the Declaration of Office before the Clerk as Proper Officer.

 

3 APPOINMENT OF VICE CHAIR

 

RESOLVED – That Councillor R G Lowden be appointed Vice Chair for the ensuing municipal year.

 

 4 MINUTES

 

Minutes of the meeting held on the 11th April were confirmed with an amendment to Minute 93 deleting the Oval and replacing it with Bridgeway East and signed as a correct record.

 

 5 MATTERS ARISING

 

The Clerk said that he had not received a response to the query regarding car parking and Members confirmed that it continued to be a problem. It was agreed to invite Neil Caves, as Project Manager and a representative of Lend Lease to the next meeting together with the representatives of NOMS.

 

It was noted that the hedge was still needing cutting back and Cllr Morris said he would chase up Beci Morgan.

 

 

 

 

6 POLICING MATTERS  

 

In the absence of PCSO David Jones PCSO Phil Peters presented the update report for April.

During the month there had been 10 crimes and 8 cases of ASB. There had been 1 burglary, 2 burglary other than dwelling, 3 assaults, 3 cases of criminal damage and 1 case of arson.

Three cases of ASB were linked to the Pentre Maelor and two at LLwyn Onn.

Members said that they would welcome back the Mobile Speed Camera as speeding continued to be a problem particularly at Bridge Road.

There had also been some damage to the Community Centre. Which

 

     7 FINANCIAL MATTERS, AUDIT AND ACCOUNTS

 

PAYMENTS

    The following payments were authorised

Wrexham CBC – Payroll Administration Charge – £60.00

Wrexham CBC – Street Light Maintenance – £149.10

 

BANK BALANCES

Bank balances were as follows- Current Account – £26,346.168 and Reserve Account – £5,474.30

 

AUDIT

Members confirmed that they had no interest in the appointed External Auditors Grant Thornton.

 

The Annual Governance Statement was confirmed as was the Accounting Statement. Members noted the Internal Auditors Report. The two main issues related to Standing Orders, which were to be reviewed later in the meeting, the absence of an Investment Strategy and electronic banking. Members were agreeable for the Clerk to have access to on line banking for the monitoring of the bank accounts but not for payments and asked for an Investment Strategy to be drawn up and reported back to the Council.

 

Subject to the above it was RESOLVED

    That the Annual Return and Accounts be confirmed and signed by the Chair.

 

 

 

 

 

 

 

8 CORRESPONDENCE AND CLERK’S REPORT

 

The Clerk gave a summary of the items of correspondence

 

  1. The Partner – Latest -Noted
  2. Play Wales – News sheet – Noted
  3. Groundwork North Wales – Tesco Bags Grant – Noted
  4. Auditor Wales – Consultation on new Audit Approach – Clerk to respond
  5. Wrexham CBC – Town & Community Council Forum – Noted
  6. Planning Wales – Wales Planning Conference – 9th June 2016 – Noted
  7. Wrexham CBC – Flood Risk Plan Consultation Cllr G Williams to respond -
  8. Oriel Wrecsam – Room Hire – Noted
  9. Ian Lucas MP – Letter – Noted

10.Kidney Wales – Walk for Life – Consider grant at future meeting

 

9 COUNCIL POLICIES AND PROTOCOLS

 

The Clerk reported that the Council neded to review it’s protocols and Policies Annually and he would include an item at each Annual meeting.

Having discussed the various documents Members

AGREED

Financial Regulations – add new 5.4 That the RFO set up online banking for the purpose of monitoring the accounts. Payments to continue to be paid by cheque.

Risk Assessment – Delete reference to Community Centre and add replacement risk on Meeting arrangements

Standing Orders – Amend references to Tuesday nights to “such nights as the Council will determine” and the reference to meetings to take place at Abenbury Community Centre to “such place as the Council shall determine”. A further change was necessary to Standing order 49 (Members Interests) to reflect changes of legislation.

Code of Conduct – This would need to be updated to reflect recent legislation, although it was noted that, as the Council had adopted the Wrexham CBC Code and this was similarly being amended, this should await that publication.

 

 

10 PLANNING

 

P/2016/0376 –erection of building at Malpas Tractors, Clywedog Road South. No adverse comments

 

P/2016/0339 – erection of building at unit33, Abenbury Way. No adverse comments

 

Wrexham Energy Centre – notification of acceptance by Planning Inspectorate as a Development Consent order. A number of issues were discussed and clarified, noting that the gas pipeline would be subject to a separate application to be determined by Wrexham CBC.

 

 

11 MEMBERS REPORTS

 

Cllr Clutton expressed surprise as to the location of the flashing speed sign on Cefn Road as it was clearly being affected by the adjacent tree. Cllr Morris said that he had informed Highways of the issue and expected the growth to be removed.

The Chair reported that there were large potholes on Abenbury road close to where the meeting was taking place. Cllr Morris said he would take it up with Highways.

The Chair also raised a query over some development at the former transformer buildings. Cllr Morris said he was not aware of any permission and would ask the Planning Enforcement team to investigate.

 

 12 DATE AND TIME OF NEXT MEETING

 

The next Ordinary Meeting would be MONDAY13th June 2016 at 7.00 pm. Venue to be confirmed.  (Members expressed their disappointment with, particularly, the acoustics of the Community Centre and asked the Clerk to explore the Atrium and agreed to pay if necessary).  

 

 

  13 DURATION OF MEETING

The meeting began at 7.00 pm and ended at 8.15pm

 

 

 

 

 

 

 

Signed__________________________    Date______________

 

 

SN/10/05/2016

Filed under: Previous Minutes